Electronic signature software is modern systems that are actively used in both small and large businesses.
E-signature is an advanced tool for doing business. When it is used, it confirms the involvement of a certain person in the creation of a document. It is also necessary to exclude unauthorized changes in contracts, to assure their authenticity.
Digital signature: variants of use
Using a digital signature, you will forget about the problems of paperwork. Before, once the contract had been drawn up, it had to be printed out, sent to the legal department, and agreed with the logistics center. If employees did not make changes, the contract was sent to the manager for signature. Otherwise, it was necessary to print an updated document and start the approval process all over again.
When using e-signature, in the document settings, you specify those persons who are allowed to view and make changes. They can open and examine it at the same time. The additions made are displayed in the corresponding segment. This allows you to pay immediate attention to them. As soon as the employees of all departments and the manager certify the contract, it is transferred to the counterparty for review. Everything is simple, convenient, and fast.
E-signature is used not only for signing contracts and requests. It is also used in the following cases:
- to certify documents to be sent to the tax authorities;
- for participation in electronic tenders and procurements;
- for signing incoming and outgoing correspondence.
Thanks to modern solutions, you can take your business to the next level. Invest the time you gain from speedy information processing into other tasks. This will allow you to get more things done in the same period of time.
How to use e-signature?
Once e-signature is created, note that it cannot be used as a separate solution. To attach a cryptographic tool to your documentation, you need specialized software. Developers create the e-signature platform to make it easier to run your business. With the software, you will be able to:
- create a new document or open an existing document;
- determine from whom a request has been received;
- sign contracts, requests, commercial offers, tax reports.
By attaching a digital signature to a document, you confirm your authorship. From that moment on, it has legal force. That is why you should carefully check all the points before signing a contract or an important offer.
To avoid getting lost in a variety of electronic signature software, you should pay attention to Pandadoc. This program is designed to optimize business processes and has a wide range of functions. With its help you can easily decrypt incoming information or encrypt documents prepared for sending. This is important to protect content from the actions of third parties.
You can track documents for convenience. For example, you will know who and when created the contract, to whom it was transferred and when it was opened by the next person responsible for checking the information. Don’t give up on modern solutions to make routine tasks easier.
